June 2023 Minutes
Minutes of the meeting held on 21 June 2023
Present
Cllr Brooman (Chairman), Cllr McLaughlin (Vice-Chairman), Cllrs Dugmore, Hayward, Lee, Morritt
In attrendance
County Cllr C Vernon, 2 members of the public
Apologies
Cllr Goode, District Cllr P Robins
1.Declarations of interest
Cllr Hayward with regard to item 11
2.Co-option of two Councillors
Tony Lee and Mark Morritt were co-opted as Councillors; proposed by Cllr Brooman, seconded by Cllr Hayward, all in favour. Tony Lee and Mark Morritt will join the Amenities Working Group. Cllr Dugmore, who was co-opted on 17 May, will join the Planning Working Group.
3.Signing of Acceptance of Office and DPI forms
Cllrs Lee and Morritt completed their Acceptance of Office forms.
4.Approve minutes 17 May 2023
The record of the meeting held on 17 May was approved as minutes and signed by the Chairman; proposed by Cllr Hayward, seconded by Cllr McLaughlin, all in favour.
5.Matters arising
None
6.County Council matters
County Cllr C Vernon said that LCC offered a well being service to give the right support where it is needed. The service is accessible via LCC website, enabling people to remain in their homes with the right level of support; an equipment service is available.Cllr McLaughlin said that Glenside Surgery had sent patients a text with regard to prescription collection but that not all patients used text; Cllr Vernon will raise this issue with the surgery.
7.District Council matters
Deferred
8.Planning issues - verbal report from the Planning Working Group
Cllr McLaughlin said that application S23/0955was the third attempt to build an additional dwelling on a plot that had been approved for six dwellings only; the new application for a smaller house with an unattractive design and placed further away still gave a cramped feel. It would have an adverse impact on its surroundings. The Planning Working Group suggested a covenant put in place regarding application S23/0944 so that the steps maintenance becomes the house owners’ responsibility; the railings design was not in keeping with existing railings in that part of the village. The Planning Working Group recommended approval of application S23/1008 which was in keeping with the existing area. The Planning Working Group had no comments on applications S23/1025 and S23/0351.
9.Planning. A) S23/0351 – Mrs Angela Davies. Works to tiles and battens, insulation, replacement of rooflight with velux rooflight and re-tiling of roof; Castle Bytham Village Hall, Pinfold Road, Castle Bytham. The Parish Council had no comments and recommended approval. B) S23/0944 – Mrs Elaine Heppolette-Milne. Provision of new external steps; 20 Station Road, Castle Bytham.The Parish Council request that the planning permission be conditioned so that the future maintenance responsibility of the steps remains with the owners of no. 20 Station Road, and not the local authority.The design of the railings for the steps are not in keeping with the rural nature of this village, and will be visually intrusive in this location. A more minimalist handrail would be in keeping with this area of the village. C) S23/0955 – Mr Mark Nicholson. The erection of a dwelling (Resubmission); Plot 7, Adjacent to Plot 1, Hollywell Road, Castle Bytham. The Parish Council formally objected to this application.Whilst the Councillors appreciate that the size of the proposed house is smaller, and further away from the existing neighbours than previous applications, the density issues still remain and the addition to the overall development produces a cramped development in total.The application still proposes an unacceptable and adverse impact on neighbouring residents including the existing plot 1, which the new house would be closer to. D) S23/1025 – Mr John Ellis. Section 211 notice to fell 1x Weeping Silver Birch (T1); 5 Counthorpe Lane, Castle Bytham. The Councillors had no comments on this application.E) S23/1008 - Mr Burrell. Proposed change of use from annexe to separate dwelling; Zetland House, Little Bytham Road, Castle Bytham. The Councillors had no comments on this application.
10.2023/2024 Budget
Cllr Brooman had circulated a budget spreadsheet to all Councillors prior to the meeting; money was allocated to different pots. The budget was unanimously approved; proposed by Cllr Morritt, seconded by Cllr Hayward, all in favour.
11.Request for financial assistance from the Village Hall Committee
The Councillors agreed that the Parish Council did not have the means at present to offer financial help towards the village hall improvement works. Proposed by Cllr Brooman, seconded by Cllr Morritt, all in favour.
12.Village pump
Deferred; Cllr Mc Laughlin will apply for a repair work grant.
13.Amenities Working Group report - discussion on mowing schedule green spaces and cost implications; flooding on Water Lane
Cllr Hayward said that Michael Wright was not able to return to work yet.Paul Weinmann had taken on Michael’s tasks and the Councillors were very pleased with the quality of his work. The mowing/strimming schedule needed to be revised with some areas prioritised to accommodate the amount of spending the Parish Council can afford.; Cllr Hayward will liaise with Paul Weinmann. Cllr Brooman had reported the Water Lane moss problem on FixMyStreet so that LCC attend to scrub the moss out. LCC to be reminded also of the Vehicle Activated Sign on Station Road needing repair on its display.Three quotes will be obtained for a tree survey at the cemetery.
14.Speed Indicator Device report
Deferred
15.Burial Committee matters
None
16.Correspondence
Rural Services Network bulletins
SKDC weekly planning lists
SKDC - Police survey of Parish Councils owned CCTV
LALC - AGM
J Withington - free CPR training
Parish Online newsletter
Better Housing Health - home energy advice
LALC training bulletin
Resident enquiry - PCSO contact details
Resident - moss problem on Water Lane
Resident - fly posting and advertising at the crossroads
Resident - upper green step lights malfunction
SKDC - 2023 Shining Stars Awards
LCC- town and parish councils newsletter
LALC - e-news
17.Accounts
The following payments were approved:
- Anglian Water; cemetery £14.38
- S Adams; capping of cemetery water pipe in The Old School garden £100.00
- P Hinton; coronation grant £274.90
- AD Vernon; coronation grant £50.00
- BDG Mowing; playing field £450.00
- P Weinmann; mowing £735.00
- P Weinmann; reimbursement weedkiller £54.99
18.Councillors’ verbal reports
None
The meeting ended at 20.55