August 2019 MInutes
Minutes of the meeting held on 21 August 2019
Present
Cllr Hinton (Chairman), Cllr Harvey (Vice Chairman), Cllrs Candler, Farley Hayward, Mellows, Thomas, Webber.
In attendance
County Cllr C Benn, District Cllr B Adams, 1 member of the public.
Apologies
Cllr Goodman
1. Declarations of interest
Cllr Candler with regard to item 16
2. Approve minutes 19 July 2019
The notes of the 19 July meeting were approved as minutes and signed by the Chairman. Proposed by Cllr Candler, seconded by Cllr Harvey, all in favour.
3. Matters arising - upper green steps: discuss work completion and final invoice
Cllr Hinton, Cllr Hayward and Jamie West from JMB held a site meeting on 19 July to discuss the remaining jobs that need to be carried out to complete the project.JMB’s last invoice included an additional cost for the second hand rail which had never been formally agreed. The Parish Council will seek advice from LALC regarding this matter.
4. County Council matters
Cllr Adams reported that the Grantham bypass was well under way.
5. District Council matters
Cllr Benn reported that a number of staff had left SKDC and that a new leader would be appointed on 2 September.
6. Parish Council Four Year Business Strategy and Plan
Cllr Candler had circulated a Draft Strategy and Work Programme 2019 - 2023 to guide the Parish Council ‘s work during its term of office. Cllrs were invited to comment on the draft and add in any items or actions they would wish to see in place. Cllr Thomas thanked Cllr Candler on behalf of all Councillors for producing a great document which all agreed was a wonderful idea.
7. Discuss purchase interest in the Castle Mound
The Councillors voted unanimously in favour of registering an interest in purchasing the Castle Mound as an asset of community value.
8. Planning issues - verbal report from the Planning Working Group
The spreadsheet of annual approved planning applications and conditions stipulated by SKDC was nearing complete. The clerk had written again to Mr J Bontoft regarding the rebuilding of the stone on land adjacent to Red Barn House; a request to rebuild the wall to 0.9m was made by SKDC in 2013.
SKDC has granted planning permission for the following applications:
S19/1083 - New Inn, 27 Station Road, Castle Bytham
S19/1010 - 19 - 21 Pinfold Road, Castle Bytham
SKDC has refused planning permission for application S18/2085 - Land South of Roxholme Haven Glen Road, Castle Bytham
9. Priory Farmyard application S17/1315 to be discussed at SKDC Development Committee on 21 August
District Cllr C Benn reported that application S17/1315 had been rejected at SKDC Development Committee meeting on 21 August.The Parish Council will be notified of the appeal and will make submissions to the inspector.
10. Consider quotation for tree work at the Upper Green
It was proposed by Cllr Farley, seconded by Cllr Hayward, all in favour to approve Tommy Plummer’s £384 quotation for tree work at the upper green.
11. Amenities Working Group report
Cllr Webber reported that as new Chairman for the group she would be coordinating administration for the group.Cllr Harvey had carried out the monthly playing field inspection and will be attending an LALC playing field equipment inspection course; Cllr Harvey reported that the picnic benches had been re-treated; a top plank needed replacing on one of the benches and a support stave needed re-fixing on another bench. A couple of branches protruding over the goal posts needed lopping. Fenland Leisure will carry out the safety inspection in September and the Councillors will discuss later this year whether to go back to RoSPA for next year’s inspection. Two large branches of the large tree south of the games wall needed cutting back. Cllr Webber will ask John Turner for a cemetery fence repair quotation; the Amenities Working Group will visit the cemetery and produce a Cemetery Management Plan that will focus on improvements to the site. Michael Wright will be asked to sweep Church Lane from pine debris and clean up the pavement by the pond. The dog waste bag dispensers by the High Street bus shelter had been refilled. Cllr Harvey said that Lincolnshire Wildlife had an appeal to raise funds to purchase the two fields above the fishpools field leading up to Lawn Wood -this will be an agenda item in September.
12. Cemetery matters
Cllr Hinton carries out monthly inspections of headstones. The replacement tree purchase will be on the next agenda.
13. Pond matters
Cllr Hinton will purchase a new chain and lock for the sluice gate. The risk assessment was in progress.
14. Elect Parish Council’s representative on Castle Bytham Education Foundation
The Councillors unanimously elected Cllr Candler.
15. Request for financial assistance from the Midsummer Festival towards bonfire night insurance
The Councillors unanimously approved a £300 donation.
16. Request for financial assistance from the Bytham Woodland Trust
Cllr Candler had declared an interest and abstained from the the vote.The remaining Councillors unanimously approved a £400 donation.
17. Correspondence
a. LALC - weekly e-news
b. LALC - County Committee nomination form
c. Rural Services Network - rural bullrtins
d. SKDC Development Management - public speaking at committee meeting 21 August regarding application S17/1315
e. Public Sector Executive
f. Steve Brassington, Lakeside Design - questions on 2010 Parish Plan
g. Community Lincs - news and updates bulletin
h. Nigel Allsopp regarding Upper Green steps
i. County Cllr B Adams - Colsterworth Rural Highways Report
j. Zurich Insurance regarding LCAS - Local Community Advisory Scheme
k. SKDC - Invest SK
18. Accounts
The Barclays Mandate has been updated with Cllrs Thomas and Hinton as new signatories. Cllr Harvey remains as existing signatory.
Credited:
HMRC - VAT refund £1927.82 [BACS]
Cheques approved:
Castle Bytham Parties Fund - in replacement for cheque 101203; senior citizens Christmas lunch £400.00 [101207]
Castle BCA Community - in replacement for cheque 101202; children’s Christmas party £400.00 [101208]
Village Hall Committee -rent £120.00 [101209]
LITES PC - website assistance £58.50 [101210]
Rick Webster - playing field mowing £384.00 [101211]
M Cooke - reimbursement payment to JRB Enterprise Ltd - dog waste bags £37.50 [101212]
M Wright - mowing £140.00 [101213]
19. Councillors’ verbal reports
None